Outsourcing your PRO Services in Qatar – the key advantages of outsourcing your company’s PRO and Admin functions

Outsourcing your PRO Services in Qatar – the key advantages of outsourcing your company’s PRO and Admin functions

- Connor Hayes

As companies in Qatar begin to search for more efficient and cost-effective ways to manage their business during COVID-19, there has never been a better time to consider outsourcing your Corporate PRO Service to support your company’s operational, admin and HR requirements.

Below are the 11 key advantages of outsourcing your company’s PRO and Admin functions:

  1. Reduce the costs of running an internal PRO
    Venture Partner Qatar corporate PRO retainer service removes the requirement for your company to hire a PRO team. The fees for our PRO services retainer will always be significantly below what it would cost for you to hire and manage equivalent personnel with the same expertise. This will save your company money on staff salaries as well as relevant running costs, gratuities, leave expenses, transport, miscellaneous expenses, management time and internal HR resources that come with the running and maintenance of a PRO department. In addition, you will have access to a much larger resource with Venture Partner Qatar, with multiple PROs and experts to assist you in getting your processes done on time and correctly.
  2. Access to a Knowledgeable Team
    Venture Partner Qatar’s expert operational and PRO services team have fully up to date information on all relevant government procedures and are in communication with the Qatar government or Quasi government departments on a day to day basis. The VPQ team will keep you up to date on every change to rules and regulations, as well as procedures and practical processes. This enables us to keep you informed and also to ensure we process all your PRO and Visa Services accurately and quickly.
  3. Save your time and internal resources
    Venture Partner Qatar’s expert team are at your disposal with just a single point of contact. We utilise multiple PRO resources to ensure that your PRO processes are undertaken with minimal input from your side. We ensure that your time is used efficiently in obtaining all permits, staff visas and other corporate and licencing documentation.
  4. Prevent fines and reduce delays and downtime
    Working with a professional PRO company like Venture Partner Qatar will ensure that your Visa, HR and Company Licencing procedures are carried out correctly, professionally and on time. Often companies that handle their own PRO processes, as well as staff and corporate administration and government liaison work, lack on the ground expertise to complete the tasks fully and on time. Expired documents, licences and visas can incur heavy fines and will cause delays with knock on effects in other areas of your business. VPQ ensure that all your processes are completed before expiry or deadlines, and we ensure that we have alerts in good time to notify you of pending work and our operational team will ensure all documents are in place to complete each task requested in a timely manner.
  5. A single point of contact with a dedicated accounts manager
    As soon as you choose us as your outsourced PRO Support provider, you will be allocated a single point of contact with one of our dedicated operations accounts managers. Our operations team account managers are highly trained to handle all of your procedures and to ensure that you are updated with all necessary information, with regular reports and contact. The operation team manager then handles the multiple PRO resources within Venture Partner Qatar to execute your processes swiftly and to provide regular feedback and delivery of service to you.
  6. Deadline, expiry and renewal reminders
    Once onboarded with a client, VPQ maintain a detailed CRM alert system that keeps a record of all necessary company and employee documentation; with expiry dates and alerts programmed to ensure that we can provide timely reminders for corporate licencing and documentation renewals, as well as employee ID and Visa renewals and other HR documents and processes.
  7. Full transparency on process steps and costs
    Your VPQ operations account manager will detail all the steps, requirements and timelines for each process to ensure that we are able to deliver the PRO Services to you in a timely and accurate fashion and give you full visibility and transparency. In addition, we will set out all the relevant procedural costs - all government fees and other third party charges will be undertaken at true cost, with original receipts provided, and regular statements of account communicated to your finance team.
  8. Less internal resources, time and hassle
    With our dedicated operations account managers managing our PROs and your processes and documentation, you will be informed of the detailed progress of the job, and every step of each process. You can leave the stress and organisation to us and enjoy hassle-free PRO processing.
  9. Secure managed CRM and alert system
    Our bespoke CRM system managed by Venture Partner Qatar securely manages all client documents and provides reminders and alerts to allow us to manage and update our clients and ensure that no deadlines are passed and no documents expire.

  10. Allow you to focus on your core business
    Outsourcing your PRO, HR and Administrative functions to VPQ, will allow you to concentrate on your core business activities and will allow you to spend the time and the money saved on admin costs, on developing your business.
  11. Flexibility to grow or contract with your business
    Venture Partner Qatar’s outsourced PRO services are also flexible, in that the scope of work contained in the PRO Services retainer services agreement can be adjusted as your business grows, to swiftly encompass more transactions, staff and licences, or can also be reduced if you are looking to downsize.

Venture Partner Qatar’s outsourced PRO service can be charged on an ad hoc basis, for example a flat cost per visa. For a larger volume of transactions and a larger overall scope of work, the charges can be part of a monthly retainer that covers all relevant requirements and is covered in a detailed Service Agreement.

A list of the Types of Services provided is below

  • Resident Permits
  • Labour and Immigration Cards
  • Labour Quota applications
  • Business Visa
  • Family Visas
  • Qatar ID Cards
  • Company and Branch Office formation
  • Annual Licence renewals and updates
  • Changes to Trade Licences, transfers
  • Regulatory approvals and NOC letters
  • Notarisation / Attestation of Legal Documents
  • Liquidation and Deregistration of Companies or Branches
  • Trademark Registraion
  • Legal Translation and document support
  • WPS services
  • POA and authorised signatory services

How can Outsourcing a PRO benefit your business?

Outsourcing a trusted PRO with experience and extensive knowledge across Qatar to handle the legal obligations of your company is not only cost effective, but means that you save time and avoid any complications or risks that can occur. For example, the risk of fines if deadlines are not met. It also allows you to concentrate on the management of other operational departments, benefiting productivity and profitability in other areas of your business.

Why Venture Partner Qatar?

Venture Partner Qatar has a professional team with extensive experience and knowledge across Qatar, Oman and the UAE, providing efficient management processes of PRO Services.

We offer dedicated PROs who have strong relationships with government authorities, to ensure that the correct information is provided and requirements are met in an effective and timely manner.

Venture Partner Qatar

If you need assistance in outsourcing PRO Services, then please do get in touch and our team of experts will be happy to assist and advise you on the steps and processes required. You can contact us on +974 4478 8765 for Qatar, email us at info@vpqatar.com or complete the contact form below and we will be delighted to assist with meeting your needs at this time.

Connor Hayes is the Line Manager at Venture Partner Qatar. For further information on any other related company set up, local partner or PRO service matter in Qatar, contact connor@vpqatar.com or complete the contact form below.

Get in touch with Connor Hayes

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